“Personal information” refers to information that identifies you as an individual and can include your name, address, telephone number, age, gender ethnicity, financial information, educational history and regulatory information. (A full definition of “Personal Information” is contained in section 1(n) of the Alberta Freedom of Information and Protection of Privacy Act (“FOIP”).)
- What information The Banff Centre collects from you, how it is used and who it is disclosed to;
- What choices are available to you regarding the use of your data;
- The security procedures in place to protect the misuse of your information; and
- What action you can take to correct any inaccurate personal information.
Information Collection & Use
Automatically Collected Information
When you visit The Banff Centre website, certain software programs automatically receive and store information supplied by your browser and log these to our server. These logs monitor network traffic, capture computer information and identify unauthorized attempts to upload or change information. Some of the information automatically captured by the servers when you browse our website identifies the following:
- The name of the domain and IP address of the computer you used to access our website;
- The type of browser and operating system used to access our website;
- The date and time you accessed our website;
- The pages you visited and any documents you downloaded from our website; and
- If applicable, the address of any website from which you linked directly to our site.
Generally, the information collected is anonymous statistical data and does not identify who you are. Other information, for example, your domain name or IP address, may identify you depending on the naming standards followed by your Internet service provider and should you have concerns on this you should contact your Internet service provider direct, regarding their policies and practices. The Banff Centre makes no attempt to link the information captured with the identity of individuals visiting our website unless an attempt to damage the site has been detected and the programs are not intended to gather specific personal information such as your name, telephone number or e-mail address. The Banff Centre does not track or record information about specific individuals and their visits to our website. Rather, the information captured is used and intended to assist The Banff Centre in making the website more useful to our audience, by learning about the number of visits to our site, monitoring traffic patterns, evaluating online buying patterns and trends from one programming season to the next and determining the types of technology our visitors use.
Voluntary Disclosure of Information
The personal information that you voluntarily provide to The Banff Centre is protected under the provisions of Canada’s federal privacy legislation and specifically in accordance with the standards set out in FOIP.
The Banff Centre has access to and collects personal information that you voluntarily provide to us via the following means - e-mail, website forms, application/registration/membership forms, when subscribing to newsletters, enrolling in an educational/leadership program or conference, making a donation, purchasing tickets to an event/performance, or any other direct contact from you.
The Banff Centre uses the personal information you have provided to respond to you regarding the reason you contacted us or to get information to you that you have requested. Some examples of how The Banff Centre uses personal information are, too:
- Provide newsletters and brochures and for e-marketing purposes;
- Conduct financial transactions;
- Mail tickets and provide assistance with ticket purchases;
- Respond to inquiries;
- Inform you of important changes at The Banff Centre;
- Administer contests and promotions;
- Notify you of special events and performances;
- Generate statistics*;
- Thank donors and issue tax receipts;
- Invite donors, sponsors and subscribers to special events and functions;
- Provide donors with newsletters and stewardship reports regarding their gift;
- Provide recognition in print materials; and
- Solicit donations.
*Personal information collected by the Office of the Registrar at The Banff Centre (in compliance with section 33(c) FOIP) is collected and
maintained as part of a student record and will be used for the purposes of admission, registration, scholarships and awards, accommodation,
issuing tax receipts and sending up follow up educational information. This information will be shared with Statistics Canada, as required by the
Statistics Act (Canada) and Alberta Advanced Education, to comply with reporting requirements and for statistical, funding, planning or research
Disclosure of & Access to Information
The Banff Centre will not share or exchange your personal information, or otherwise disclose it to any third party outside of The Banff Centre, other than as is:
- Necessary to fulfill your request or the reason you voluntarily provided your personal information to The Banff Centre;
- Authorized and/or required by law or other regulatory authority or enactment.
- See what data The Banff Centre is holding about you (if any);
- Change or correct the data The Banff Centre is holding about you;
- Ask The Banff Centre to delete any data about you which it holds; or
- Express concerns you have regarding the use of your data by The Banff Centre.
Removal of Content from Website
If you have been involved more directly with The Banff Centre, whether through programming, conferences, as an employee, or otherwise, you may have voluntarily given The Banff Centre permission to record your “image” for the purposes of The Banff Centre website. (Here “image” can mean, but is not limited to (1) still photographs or motion picture made by The Banff Centre of your image, likeness, actions, voice, poses, appearances or other personally identifiable imagery; and/or (2) sound recordings of your voice, whether recorded in connection with an interview, video, film, performance or otherwise in connection with your involvement at The Banff Centre.) If the recording of your image appears on The Banff Centre website and you subsequently have concerns about the use of your image in this capacity please contact firstname.lastname@example.org who can address your concerns and take appropriate remedial action.
Security & Third Parties
The Banff Centre takes precautions to protect information from unauthorized access, collection, use, disclosure or destruction.
The Banff Centre uses external services and suppliers to assist with some functions, an example being the processing of financial payments for ticket transactions. Such third-party suppliers are not allowed to use personally identifiable information except for the purposes of providing these services.